Before a flooring shipment leaves the factory, a buyer needs to know what was available, what was examined and whether the findings met the agreed requirements. At Euro Vietnam, our product-specific pre-shipment inspection (PSI) reporting brings those answers together through recorded quantities, a defined sampling plan, physical checks, measurements, photographs and a signed conclusion.
A recent SPC inspection shows how this works in practice. Its documentation follows each product from the quantity and sampling tables through the technical checks and photo evidence to the final verdict. That structure gives the buyer a clear basis for reviewing the shipment.
A report needs a standard
Our PSI starts with an identifiable product and an agreed inspection basis. The report records the product references, descriptions, dimensions, packing configuration, inspection date and location, so the findings can be traced to the goods examined.
The sampling basis is documented too. In this SPC example, the report specifies a BS 6001 single sampling plan for normal inspection, General Inspection Level II, with sampling based on pieces. It records zero acceptance for critical defects and AQL values of 2.5 for major defects and 4.0 for minor defects.
Those settings belong to the inspection plan for that order. The requirements for another product or programme need to be agreed on their own merits. The purpose is to make the basis for acceptance visible before anyone reads the final result.
Quantity and sampling are recorded by product
The quantity section distinguishes the ordered quantity, the lot available, packed goods, unpacked goods and unfinished production. It also records the inspected sample in pieces, cartons and pallets.
This allows the buyer to see both the production position and the reach of the inspection. Each product has its own target sample size, actual sample size, defect counts, acceptance limits and verdict.
The workmanship sample and the technical check samples are recorded separately. In the example report, assembly checks have a stated plan of 20 samples per purchase order, while many dimensional and appearance checks specify five samples per item. Carton and pallet checks have their own sampling quantities.
A buyer can therefore see how much was checked for each purpose, without assuming that every sampled piece underwent every measurement or laboratory test.
What the checklist should settle
For this SPC inspection, the product data sheets contain 20 inspection checks. They cover the way the flooring fits together, its dimensions and appearance, and the condition of its packaging.
Assembly, dimensions and geometry
Assembly checks include cross assembly, a change of direction, click tightness, joint gaps and height differences between adjoining pieces. The checklist also covers thickness, squareness, straightness, flatness, the plank profile and the bevel.
These checks help relate the specification to the assembled product. A length measurement and an acceptable-looking surface do not, by themselves, describe how adjacent pieces fit together.
Appearance against the reference
The inspection covers sheen variation viewed from four corners, gloss readings, colour comparison with a reference of the same pattern, and emboss comparison with the approved sample.
The reference matters because appearance involves more than the decor name. The surface finish, texture and consistency across assembled pieces all contribute to what the customer will see.
Cartons and pallets
The checks extend to quantities in selected cartons, carton dimensions and gross weight, carton adhesive, wooden pallet moisture, pallet dimensions and pallet gross weight. Shipping marks, barcodes and installation instructions are also documented in the photo record.
Together, these details connect the flooring to the packaging and identification under which it will be handled and received.
Measurements and photographs support the findings
Our report places actual readings alongside the inspection results. The SPC example records product dimensions and weight, carton measurements and gross weights, area per carton, pallet measurements, moisture readings and gloss values.
The photographs follow the same inspection scope: packed goods, opened cartons, assembled flooring, measuring equipment, surface comparisons and identified defects. Product-specific photo sections keep the evidence associated with the relevant item, while the wider inspection record shows the warehouse quantities and pallet checks.
This gives the buyer something practical to review. A satisfactory result can be read together with the measurements and visual evidence behind it.
Factory laboratory results have a separate role
The inspection package also includes a factory quality-control laboratory report. It records test methods, requirements and results for properties such as locking strength, density, dimensional stability, wear-layer abrasion, residual indentation, scratch resistance, stain resistance and impact resistance.
These are manufacturer laboratory results supplied with the inspection documentation. They should be read with their stated sample information and methods. They are distinct from the physical checks carried out during PSI and do not establish independent laboratory certification.
Keeping the sources clear helps the buyer understand which questions the on-site inspection answers and which are addressed by supporting technical documentation.
One product-specific decision
In this example, the workmanship record identified two minor surface marks across the two products: a black spot on one face and a white spot on another. Both were recorded and photographed. No critical or major defects were recorded in the sampled workmanship inspection, and both products received a pass verdict under the documented plan.
The overall result was recorded as conformed. The minor findings remained visible in the report, allowing the buyer to understand what that conclusion included.
The final summary separately covers quantity, product description and appearance, workmanship, measurements, packaging and shipping marks. It also confirms repacking after inspection. The inspector signs the declaration, and the issued document carries its report reference and final release information.
What PSI cannot do
PSI records the condition observed at a stated time and place, within a defined sampling scope. It cannot rule out hidden defects or establish the condition of every piece in the shipment. It also does not prove that the goods were subsequently shipped.
Its value comes from making the findings available for a clear decision before dispatch. For Euro Vietnam, that means connecting the product requirements with the quantities, checks, measurements, photographs and supporting records the buyer needs to review the shipment.